Privacy Policy

This Privacy Policy explains how YourDentalist (“we”, “us”, “our”) collects, uses, discloses and protects your information when you visit or use our website, digital platforms and related dental services (together, the “Services”).

By using our Services, you agree to the practices described in this Privacy Policy. If you do not agree, please do not use our Services.

1. Who We Are

YourDentalist is a dental practice located in Sea Girt, New Jersey. We provide comprehensive dental care, patient education and support services to help individuals achieve optimal oral health. We comply with all applicable healthcare laws and regulations in the United States, including HIPAA (Health Insurance Portability and Accountability Act).

2. Information We Collect

We may collect the following types of information:

Personal Information You Provide

• Name, email address, phone number, mailing address, date of birth and other contact information
• Insurance information, including policy number and coverage details
• Emergency contact information
• Information you provide through appointment request forms, patient intake forms, feedback forms or chat
• Subscription preferences for newsletters or appointment reminders

Protected Health Information (PHI)

• Medical and dental history, including current medications, allergies and prior treatments
• Clinical notes, examination findings, diagnoses and treatment plans
• Dental X-rays, photographs, scans and other diagnostic images
• Laboratory results and reports from specialists
• Billing and payment records related to your dental care

Usage and Technical Information

• IP address, browser type, operating system, device type and unique device identifiers
• Pages visited, time spent, links clicked, referring URL and other website analytics information
• Approximate location information based on your IP or device settings

Cookies and Similar Technologies

• Small files placed on your device to remember your preferences, improve performance, analyze traffic and support functionality
• For more details, please see the Cookie Policy section below

You can choose not to provide certain information, but this may limit your ability to use some features of our Services or receive certain types of care.

3. How We Use Your Information

We use your information for the following purposes:

To Provide Dental Care and Services

• Scheduling, confirming and managing appointments
• Performing examinations, diagnoses, treatments and procedures
• Maintaining accurate dental and medical records
• Coordinating care with specialists, laboratories and other healthcare providers
• Following up on treatment outcomes and patient recovery

For Payment and Insurance Purposes

• Processing payments and billing for services rendered
• Verifying insurance coverage and submitting claims
• Communicating with insurance companies regarding authorizations and reimbursements
• Managing payment plans and financial arrangements

For Healthcare Operations

• Quality improvement and performance monitoring
• Staff training and professional development
• Practice management and administrative functions
• Compliance with legal and regulatory requirements
• Risk management and patient safety initiatives

To Communicate With You

• Sending appointment reminders and confirmations
• Providing post-treatment instructions and care information
• Sharing educational content about oral health and preventive care
• Responding to questions, concerns or feedback
• Sending practice updates, newsletters or promotional communications (where you have consented)

For Website Analytics and Improvement

• Monitoring website usage, performance and visitor traffic
• Improving website content, design and functionality
• Understanding how users engage with our online Services

For Legal, Security and Compliance

• Preventing fraud, misuse or unauthorized access
• Complying with legal obligations, court orders, subpoenas or regulatory requirements
• Protecting the rights, privacy, safety and property of our practice, patients and staff
• Defending against legal claims or investigations

4. Legal Basis for Processing

We process your personal information based on:

• Your consent (for example, marketing communications or certain uses of PHI)
• Performance of a contract or to provide services you have requested
• Our legitimate interests in operating our practice, improving services and ensuring security
• Compliance with legal and regulatory obligations, including HIPAA

You may withdraw your consent at any time where processing is based on consent, without affecting the lawfulness of processing that took place before withdrawal.

5. How We Share Your Information

We do not sell your personal or health information. We may share your information in the following limited situations:

With Healthcare Providers and Specialists

• Referring dentists, oral surgeons, periodontists, endodontists and other specialists involved in your care
• Laboratories for fabrication of crowns, dentures, aligners and other dental devices
• Primary care physicians and other medical professionals when coordination of care is necessary

With Insurance Companies and Payers

• Submitting claims and obtaining payment for services
• Verifying coverage and obtaining prior authorizations
• Responding to requests for clinical information to support claims

With Service Providers and Business Associates

• Third-party vendors that help us with practice management software, scheduling systems, billing services, payment processing, email communications, website hosting, analytics and IT security
• These providers are required by law and contract to protect your information and only use it to perform services for us

For Legal and Regulatory Reasons

• When required by law, regulation, court order, subpoena or government request
• To comply with public health reporting requirements
• To report suspected abuse, neglect or domestic violence as required by law
• To avert a serious threat to health or safety
• In connection with law enforcement activities or legal proceedings

Business Transfers

• In connection with any merger, acquisition, sale of assets or similar business transaction, your information may be transferred as part of that transaction, subject to applicable law

Where feasible and not prohibited by law, we will obtain your authorization before using or disclosing your protected health information for purposes not covered by this policy.

6. HIPAA Notice of Privacy Practices

As a healthcare provider, we are required by law to maintain the privacy of your protected health information (PHI) and to provide you with a Notice of Privacy Practices. This Privacy Policy incorporates our HIPAA obligations.

Under HIPAA, you have the right to:

• Request a copy of your dental records
• Request corrections to your dental records
• Request restrictions on how we use or disclose your PHI
• Request confidential communications (for example, at an alternate address or phone number)
• Receive an accounting of certain disclosures of your PHI
• Receive a paper copy of our Notice of Privacy Practices
• File a complaint if you believe your privacy rights have been violated

To exercise these rights or to obtain a copy of our full HIPAA Notice of Privacy Practices, please contact our Privacy Officer at the contact information provided below.

7. How We Protect Your Information

We use reasonable administrative, technical and physical safeguards to protect your personal and health information from unauthorized access, loss, misuse, alteration or destruction. These measures include:

• Secure servers and encrypted data transmission (HTTPS)
• Access controls and authentication systems
• Staff training on privacy and security requirements
• Regular security assessments and monitoring
• Restricted access to PHI on a need-to-know basis
• Secure storage and disposal of physical records

However, no method of transmission over the internet or electronic storage is completely secure. While we strive to protect your information, we cannot guarantee absolute security.

8. Data Retention

We retain your personal and health information for as long as necessary to:

• Provide you with dental care and services
• Comply with legal, regulatory and professional record-keeping requirements (typically a minimum of 7 years after your last visit, or longer for minors)
• Fulfill legitimate business purposes such as quality improvement and defense of legal claims

When information is no longer needed, we will delete or destroy it in a secure manner in accordance with applicable law.

9. Your Rights and Choices

You have the following rights regarding your information:

Access and Correction

• You may request access to your dental records and other personal information we hold
• You may request corrections to inaccurate or incomplete information

Marketing Communications

• You may opt out of marketing emails by using the unsubscribe link in the email or by contacting us
• Even if you opt out of marketing, we may still send you appointment reminders and service-related communications

Cookies

• You can manage cookie preferences through your browser settings (see Cookie Policy below)

State-Specific Rights

• Depending on your state of residence, you may have additional privacy rights under state law
• Please contact us to exercise any such rights

To exercise these rights, please contact our Privacy Officer using the details in the Contact Us section below. We may need to verify your identity before responding to your request.

10. Children’s Privacy

Our Services may be used by or on behalf of minors under 18 years of age with appropriate parental or guardian consent. We collect and maintain health information for pediatric patients as necessary to provide dental care.

Parents and legal guardians have the right to access and control the health information of their minor children, subject to applicable law.

11. Third-Party Websites and Services

Our website may contain links to third-party websites, applications or services that are not controlled by us, such as insurance portals or dental product manufacturers.

We are not responsible for the privacy practices of these third parties. We encourage you to read their privacy policies before providing any information.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, legal requirements or other factors.

When we update, we will revise the “Last Updated” date at the top. Significant changes may be communicated through a notice on our website, in our office, or via email where appropriate.

The updated policy will apply to all information we maintain, including information collected before the update, unless otherwise stated.

13. Contact Us

If you have any questions, concerns or requests regarding this Privacy Policy, your health information, or your privacy rights, please contact:

Privacy Officer
YourDentalist
2164 Hwy 35 Bldg B
Sea Girt, NJ 08750
Email: contact@yourdentalist.com

You also have the right to file a complaint with the U.S. Department of Health and Human Services if you believe your privacy rights have been violated.

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Cookie Policy

This Cookie Policy explains how YourDentalist uses cookies and similar technologies when you visit our website and digital platforms.

By continuing to browse or use our Services, you consent to our use of cookies as described in this policy.

1. What Are Cookies?

Cookies are small text files that a website stores on your device (computer, mobile phone, tablet) when you visit. They help the website recognize your device and remember information about your visit, such as preferences, login status and browsing activity.

We also use similar technologies like web beacons, pixels, tags and local storage, which work in comparable ways.

2. Types of Cookies We Use

Strictly Necessary Cookies

• Essential for the website to function properly
• Enable core features like page navigation, secure areas, form submission and accessibility
• Cannot be disabled through our cookie tools, but you can block them in your browser settings (which may affect site functionality)

Performance and Analytics Cookies

• Help us understand how visitors use our website
• Collect information such as pages visited, time spent, clicked links, traffic sources and error messages
• We use this data to improve content, usability and overall user experience
• May use tools like Google Analytics or similar services

Functional Cookies

• Remember your preferences and choices, such as language, location or form data
• Provide more personalized features and a smoother browsing experience
• May remember your appointment preferences or communication choices

Advertising and Marketing Cookies

• Used to show you relevant information or advertisements based on your interests and browsing behavior
• May be set by us or by third-party advertising partners like Google Ads, Facebook or other platforms
• Help limit how often you see the same content and measure campaign effectiveness
• May track your activity across different websites

3. Cookies Placed by Third Parties

Some cookies on our website may be placed by third-party service providers and partners, including:

• Analytics providers (such as Google Analytics)
• Advertising networks and social media platforms (such as Meta, Google, LinkedIn)
• Embedded content providers (such as YouTube for videos or Google Maps for location information)
• Appointment scheduling and patient communication tools

These third parties may collect information about your online activities over time and across different websites. Their use of cookies is governed by their own privacy policies, not ours.

4. How We Use Cookie Information

We use information from cookies to:

• Make our website work correctly, securely and efficiently
• Remember your preferences and settings
• Understand how visitors use our site and where they come from
• Improve site design, content, navigation and user experience
• Provide personalized content and recommendations
• Support online appointment booking and patient communications
• Deliver relevant marketing messages and measure their effectiveness
• Detect and prevent fraud or security issues

5. Your Choices and Control

You have several options to manage cookies:

Browser Settings

• Most browsers allow you to block or delete cookies, accept only certain types, or receive notifications when a site wants to store a cookie
• Please check your browser’s “Help”, “Tools”, “Settings” or “Preferences” menu for cookie controls
• Common browsers include Chrome, Firefox, Safari, Edge and others

Third-Party Opt-Out Tools

• You may be able to opt out of some analytics and advertising cookies through tools provided by those third parties
• For example, you can visit Google Analytics opt-out page or industry opt-out sites like the Network Advertising Initiative or Digital Advertising Alliance

Do Not Track Signals

• Some browsers offer “Do Not Track” signals, but there is no universal standard for how websites should respond
• We do not currently respond to Do Not Track signals

If you block or delete cookies, some features of our website may not work properly, and your experience may be affected. For example, you may need to re-enter information or preferences.

6. Changes to This Cookie Policy

We may update this Cookie Policy from time to time. Any changes will be posted on this page with an updated “Last Updated” date.

7. Contact Us

For any questions about this Cookie Policy or our use of cookies, please contact:

YourDentalist
2164 Hwy 35 Bldg B
Sea Girt, NJ 08750
Email: contact@yourdentalist.com

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Disclaimer

The information provided by YourDentalist on its website, social media channels, communication platforms and related materials (collectively, the “Platform”) is for general information, patient education and awareness purposes only.

By using our Platform, you accept this Disclaimer in full. If you do not agree, please do not use the Platform.

1. General Information Only

The content on YourDentalist is intended to provide general dental health information and education. It is not a substitute for professional dental or medical advice, diagnosis or treatment tailored to your specific condition.

Dental and medical information changes over time as new research and guidelines emerge. While we strive to keep our content current and accurate, we cannot guarantee that all information will always be up-to-date or applicable to every individual.

2. Not a Substitute for Professional Care

You should always consult a qualified dentist or healthcare professional for:

• Diagnosis of dental or medical conditions
• Treatment recommendations and procedures
• Medications or prescriptions
• Questions about your oral health or overall health
• Emergency dental or medical care

Never delay seeking professional care or disregard professional medical advice because of something you have read on our Platform.

3. Doctor-Patient Relationship

Use of our Platform, including reading educational content, submitting contact forms, sending messages, or viewing our services, does not by itself create a dentist-patient relationship.

A dentist-patient relationship is established only when:

• You schedule and attend an appointment at our office
• We examine you and agree to provide treatment
• We document your care in our official records

Until such a relationship exists, any information you receive from the Platform should be considered general guidance only.

4. Accuracy and Completeness

We make reasonable efforts to ensure that information on our Platform is accurate, reliable and helpful. However:

• Dental science and best practices evolve continuously
• Individual circumstances vary greatly
• Information may become outdated over time
• Errors or omissions may occur despite our efforts

Use of any information obtained from the Platform is at your own risk. You are responsible for verifying information with a qualified dental or healthcare professional before making decisions about your care.

5. No Guarantee of Results

Any testimonials, case examples, before-and-after images, reviews or descriptions of outcomes shared on the Platform represent individual experiences and results.

Dental treatment outcomes vary from person to person depending on many factors, including:

• Diagnosis and severity of condition
• Overall health and medical history
• Age and healing capacity
• Oral hygiene habits and compliance with post-treatment care
• Biological response to treatment
• Complexity of the procedure

We do not guarantee any specific result, outcome, timeframe, success rate or aesthetic result regarding any treatment or procedure. Your dentist will discuss realistic expectations during your consultation.

6. Third-Party Information and Links

Our Platform may contain links to third-party websites, content, tools, resources or services for your convenience or reference. These may include:

• Dental product manufacturers
• Insurance company portals
• Medical or dental associations
• Educational resources
• Social media platforms

We do not control, endorse, guarantee or take responsibility for the accuracy, reliability, availability, security or content of any third-party sites or services. Accessing third-party sites or using their services is at your own risk and subject to their own terms and privacy policies.

7. Insurance and Financial Information

Any information related to treatment costs, fees, insurance coverage, payment options or financing arrangements is provided for general guidance only.

Actual costs and coverage depend on:

• Your specific treatment needs and plan
• Your insurance policy terms, benefits and limitations
• In-network vs. out-of-network status
• Deductibles, co-pays and annual maximums
• Pre-authorization requirements

We will provide you with a treatment plan and cost estimate before beginning any significant treatment. You are responsible for understanding your insurance benefits and for any amounts not covered by insurance.

We encourage you to contact your insurance company directly to verify coverage and benefits before proceeding with treatment.

8. Emergency Situations

If you are experiencing a dental or medical emergency, such as:

• Severe pain or swelling
• Uncontrolled bleeding
• Trauma or injury to teeth, jaw or face
• Difficulty breathing or swallowing
• Signs of infection (fever, pus, severe swelling)

Do not rely on information from our Platform or attempt to contact us through the website. Instead:

• Call our office immediately during business hours
• Call 911 or go to the nearest emergency room for life-threatening situations
• Seek immediate care from an emergency dentist or urgent care facility

9. Limitation of Liability

To the maximum extent permitted by applicable law:

YourDentalist, its dentists, staff, owners, affiliates and service providers shall not be liable for any direct, indirect, incidental, consequential, special, punitive or exemplary damages, including but not limited to personal injury, pain, suffering, emotional distress, loss of data, loss of income, business interruption or any other loss or damage arising out of or in connection with:

• Your use of or inability to use the Platform
• Reliance on any information, content or materials provided on the Platform
• Errors, omissions or inaccuracies in the content
• Technical issues, interruptions or unavailability of the Platform
• Unauthorized access to or use of our servers or your information
• Any treatment, procedure or service provided by third parties you contact through the Platform

This limitation applies whether the claim is based on contract, negligence, tort, strict liability, breach of warranty or any other legal theory, even if we have been advised of the possibility of such damages.

Some states do not allow the exclusion or limitation of certain damages, so some of the above limitations may not apply to you.

10. User Responsibility

By using the Platform, you acknowledge and agree that:

• You are responsible for evaluating the information provided and for your own decisions regarding your health and dental care
• You will seek professional dental or medical advice whenever you have questions, concerns or symptoms
• You will provide accurate, complete and truthful information when communicating with us or filling out forms
• You will follow all instructions and recommendations provided by your dentist
• You understand that no website or online information can replace an in-person examination and professional judgment

11. Professional Licensing and Standards

YourDentalist is operated by licensed dental professionals who are subject to professional standards, ethical guidelines and regulatory oversight in the State of New Jersey.

All treatment is provided in accordance with:

• New Jersey State Board of Dentistry regulations
• Standards of the American Dental Association
• Applicable federal and state healthcare laws
• Professional codes of ethics and conduct

If you have concerns about the quality of care, professional conduct, or licensing status, you may contact the New Jersey State Board of Dentistry.

12. Changes to This Disclaimer

We may update this Disclaimer from time to time. The updated version will be effective when posted on the Platform with a revised “Last Updated” date.

You are encouraged to review this page periodically to stay informed of any changes.

13. Governing Law

This Disclaimer and your use of the Platform are governed by the laws of the State of New Jersey and applicable federal laws, without regard to conflict of law principles.

Any disputes arising from or related to this Disclaimer or the Platform shall be resolved in the courts of New Jersey.

14. Contact Us

If you have any questions about this Disclaimer or our services, please contact:

YourDentalist
2164 Hwy 35 Bldg B
Sea Girt, NJ 08750
Email: contact@yourdentalist.com

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By using the YourDentalist website and services, you acknowledge that you have read, understood and agree to be bound by this Privacy Policy, Cookie Policy and Disclaimer.